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About Workforce Management

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At Sojitz, one of our core values is to “Keep Safe”.

This is founded on the belief that all incidents and injuries can be prevented. We are committed to providing a safe and healthy work environment for all. We integrate safety into all business practices and are proactive to drive improvements in equipment, processes, work methods, and individual and group performances.

To underscore and strengthen these commitments, contractors working for Sojitz must register and maintain their compliance in an online Workforce Management System.

The system is managed on behalf of Sojitz by Avetta.

How does the system work?

All contracting companies working on our sites must first register in the Sojitz Workforce Management System.

After your company is registered in the system, you will also register your workers, book their inductions, and order their site access cards.

Avetta

Avetta manage the Workforce Management System on behalf of Sojitz.

Learn more about Avetta.

Help and Resources

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System User Guides

Helpful Resources

Our Knowledge Base now provides comprehensive guidance on various aspects of our system. This includes instructions on accessing your account and registering, navigating our supplier portals, managing roles and worker subscriptions, setting up and using the Workforce by Avetta Mobile App and other support materials.

The Business Rules specify the requirements of the documents you upload in the system. Ensuring your documents meet these requirements will save time and have you approved faster.

Complete and return this form if you have a new worker who is already registered to a different company in the system, and you need them added to your company. Workers can be removed from your company by an administrator directly in the system. Instructions on how to complete this process are available under the End Employment sub-heading of this page: https://kb.pegasus.net.au/display/WFMS/Supplier+Portals

Frequently Asked Questions

Please click to expand the Frequently Asked Questions below.

Where do I register in the system?

Select the REGISTER NOW button at the top of the page to find the Workforce Management System.

What documents do I need to upload to register my business as a Sojitz contractor?

Depending on the work your business does, you’ll need to upload copies of the following documents when prompted in the system:

–  Valid ABN matching company name

– Workers Compensation Insurance policy

– Public & Product Liability Insurance policy

– Professional indemnity Insurance policy

How much does it cost to register a business?

Business registration in the Sojitz Workforce Management System costs $150 + GST annually. The cost is for the verification of your company information and documents, the management of your profile, and includes access to local support teams if you need help in the system.

How much does it cost to register a worker?

Worker registration in the Sojitz Workforce Management System costs $95 + GST per person which includes the management of roles, verification of documents, supply of card (plastic and eCard) and first year’s registration.

Annual registration renewal costs $60 + GST per person. A tax invoice will be supplied on payment.

What documents do I need to upload to register for my workers?

  • Photograph
  • Proof of Identity
  • Generic Induction Completion Statements
  • Medical for Coal Mines
  • Documents required as per workers role

How does the system benefit contractors?

Registration ensures you are aligning to Sojitz safety, health and risk management policies.

The system is your opportunity to prove your workers have the qualifications and competencies work safely for Sojitz.

Benefits include:

  • joining an online database of trusted and qualified businesses workers
  • having higher quality work opportunities because you can prove you’re fit to work
  • maintaining an online, portable profile
  • receiving electronic reminders to stay compliant and ready to work
  • having licences, competencies, inductions, and documents verified by qualified auditors and industry specialists
  • managing your own profile – roles, competencies, and training – in the system at any time, 24/7
  • accessing a support centre of industry and software specialists if you need help reaching compliance or navigating the system.
  • enjoying a transparent cost model

Who do I contact if I have questions about the system?

You can contact Avetta, who manages the system on behalf of Sojitz. Visit Contact Us for details.